Microsoft Office 365 – Share or Send a OneNote Notebook By Megan Hagedorn August 30, 2017 4 Comments If you’ve adopted OneNote as your note-taking program of choice, you’ll probably want to share or send a Notebook at some point.

• Outlook 365 send to OneNote not working. I have Office 365 Home subscription but in outlook I couldn't find the 'Send to One Note' button. I managed to manually add the buttons: 'OneNote', 'Notebook', and 'Meeting Notes' but they are all grayed out.
• We're currently piloting some Surface Laptop 2s at my company and Office 365. I'm upgrading from Windows 10, Outlook 2016, and OneNote 2016 to Windows 10, Outlook Online, and Windows 10 OneNote. One of the biggest things I noticed was the 'Meeting Notes' function was missing in the New Meeting set-u.

There are two versions of OneNote that you can deploy to users in your organization who have devices running Windows:

• OneNote: the desktop version, which was previously named OneNote 2016.
• OneNote for Windows 10: the Microsoft Store app that's available only on Windows 10.

While both versions are supported and can be installed on the same device, OneNote is the recommended version for enterprise environments. OneNote provides more features and allows you to customize user settings through Group Policy.

Note

OneNote still appears as OneNote 2016 for the following installations:

• Version 2003 or earlier of Microsoft 365 Apps
• Volume licensed versions of Office 2019, such as Office Professional Plus 2019.

OneNote deployment guidance

You can use the Office Deployment Tool or enterprise deployment software, such as Microsoft Endpoint Configuration Manager, to include or exclude OneNote when you deploy Office in your organization.

As of March 2020, OneNote is included alongside the other Office apps, such as Word, Excel, and PowerPoint, when you deploy Microsoft 365 Apps or Office 2019. There are no additional steps you need to take to include OneNote with new installations of Office. But, always be sure to check the deployment settings before you deploy, for example when using the wizards in Configuration Manager (current branch) or Microsoft Intune.

To add OneNote to an existing installation of Office

If Office is already installed on the device, but OneNote didn't get installed previously, you can run the Office Deployment Tool on the device and use the following configuration.xml file to add OneNote.

Although you're deploying the freemium version of OneNote, the first time the user opens OneNote after it's installed, the license will update automatically to the same license as the version of Office already installed on the device.

Note

• Using OneNoteFreeRetail isn't supported with volume licensed versions of Office 2019, such as Office Professional Plus 2019 or Office Standard 2019. To add OneNote back to those versions of Office, you can run an Online Repair.
• If you deploy the freemium version of OneNote, when you go to Control Panel > Programs > Programs and Features, OneNote will appear as a standalone entry named Microsoft OneNote Home and Student 2016.

To exclude OneNote from being installed

There are different ways to exclude OneNote from being installed with Office, depending on which deployment method you're using, as shown in the following table.

Onenote Microsoft 365 Business

But, if you're allowing your users to install Office for themselves from the Office 365 portal, there is no way to exclude OneNote from being installed.

OneNote for Windows 10 deployment guidance

OneNote for Windows 10 is installed by default on computers running Windows 10. Users can also install it directly from the Microsoft Store, if you allow them to install apps from there. In either case, updates to OneNote for Windows 10 come directly from the Microsoft Store.

If you don't want your users to install apps directly from the Microsoft Store, you can set up the Microsoft Store for Business in your organization. This option allows you to control which Microsoft Store apps your users can install, including OneNote for Windows 10. For more information, see Microsoft Store for Business overview

If your users already use OneNote for Windows 10, they may continue to use it. We recommend excluding OneNote for Windows 10 for new deployments. We don't recommend uninstalling OneNote for Windows 10 for existing users because uninstalling an app permanently removes any notebook changes in the local cache that haven't been synchronized. If you plan to uninstall OneNote for Windows 10 for existing users, ensure that all open notebooks have finished synchronizing before uninstalling.

All notebooks supported by OneNote for Windows 10 are also fully supported by OneNote. All cloud-based notebooks associated with their user account will be accessible in OneNote after they sign in with that same user account.

To exclude OneNote for Windows 10 from a Windows image

To remove OneNote for Windows 10 from a Windows image so that OneNote for Windows 10 won't be installed when a new user account is created, you can use the Remove-AppxProvisionedPackage cmdlet. For the package name parameter, you should use Microsoft.Office.OneNote_2015.9126.21251.0_neutral_~_8wekyb3d8bbwe.

Additional information about deploying OneNote

OneNote training resources Os x 10.8 download mac. We're providing free and shareable eBooks to help your users transition to the user interface and functionalities in OneNote.

Configure OneNote settings: You can use Group Policy to configure certain OneNote settings for your users. To use Group Policy, download the latest Administrative Template files (ADMX/ADML) for Office from the Microsoft Download Center and implement the policy settings by using Active Directory Domain Services (AD DS).

Note

• Group Policy requires the devices with OneNote to be joined to an Active Directory domain.
• Most of these same policy settings can be applied by using the Office cloud policy service, which doesn't require the device to be joined to a domain.
• Neither Group Policy nor Office cloud policy service can be used with Microsoft 365 Apps for business or with OneNote for Windows 10.

Support dates: In November 2019, we announced that mainstream support for OneNote will continue until October 2023. Extended support remains the same, ending in October 2025. These dates align with the support dates for Office 2019. These specific support dates apply only to OneNote included with versions of Office, such as Office Professional Plus 2016, that are available as a one-time purchase or through volume licensing agreements.

Supported languages: While both OneNote and OneNote for Windows 10 are available in most of the same languages, there are a few differences. The lists of the supported languages are available here: OneNote, OneNote for Windows 10

Other platforms: There are also versions of OneNote for Mac, iPad, iPhone, Android, and for web browsers. For more information, see What's the difference between the OneNote versions?

Related articles

Set up OneNote Integration in Dynamics 365 for Customer Engagement so that a dedicated OneNote notebook is automatically created for the selected entity records in Customer Engagement. This feature provides you the ability to easily take notes in the context of a Dynamics 365 Customer Engagement (on-premises) record in various formats such as pictures, drawings, formatted text (bullet points and tables), and voice recordings in a OneNote notebook. You can access the OneNote notebook directly on the activity wall in the Dynamics 365 Customer Engagement web client or from the record form in the Dynamics 365 Customer Engagement mobile apps.

Note

This feature was introduced in Dynamics CRM Online 2015 Update 1, and is available only for Customer Engagement.

Developers can enable or detect OneNote Integration for an entity in Customer Engagement using the IsOneNoteIntegrationEnabled attribute. OneNote integration can only be enabled for an entity when both the following are true:

• Server-based SharePoint integration is enabled between your Customer Engagement and SharePoint Online instances. OneNote Integration is supported only for SharePoint Online. More information: Configure server-based authentication with Dynamics CRM Online and SharePoint Online

• Document management is enabled for the entity. More information: Enable Document Management for Entities Download sims medieval mac free.

  By default, OneNote integration is enabled for the following entities: Account, Lead, Opportunity, and Product.

  You must also ensure that the activity feed wall is enabled for an entity to be able to see and use the OneNote file for the entity record. For more information about configuring activity feeds wall, see Configure Activity Feeds.

  You can use the SharePointDocumentLocation.LocationType attribute to identify if the location for an entity record points to a SharePoint folder or to an OneNote notebook. This attribute can have the following values:

You cannot manually create an instance of SharePointDocumentLocation with the value of the LocationType attribute as 2. It is automatically created for an entity record when you enable OneNote integration for it.

Onenote Add In For Outlook 365

An entity record in Customer Engagement can at most have one location record that points to OneNote notebook. A OneNote notebook is automatically created for a record the first time you select the OneNote tab in the activities area in Customer Engagement. The notebook is stored in the associated SharePoint document location record folder for the record. If there is more than one associated folders, the notebook is created in the first folder. Section groups are not supported in OneNote files in Customer Engagement. For more information about using the OneNote integration feature, see Set up and use OneNote in CRM.

See also

Actions on SharePoint Location Records
SharePointDocumentLocation Entity
Integrate Microsoft Dynamics 365 Customer Engagement (on-premises) with SharePoint

Note

Can you tell us about your documentation language preferences? Take a short survey.

Onenote For Outlook 365

The survey will take about seven minutes. No personal data is collected (privacy statement).